Documentation Division

Mission

To dissemination information by way of providing print and published material for reading such as books, periodicals, papers, etc, as well as collaborate with other institutions, organization, associations and societies in India and abroad working with similar objectives.

Introduction

The Library and Documentation Division accumulates, organizes, and maintains information in the areas of Public Administration , Management and Governance. The Division documents research, training, evaluation and other activities of the Institute related to governance and public administration.

Activities and Services

a) Library and Information Services
b) Extension Information Services
c) Develop Library and Information Centres at RDCs.
d) Manage Web Content for the Institute's website.
e) Managing the Archives of the Institute.
f) Build Relationship with National and International Organizations.
g) Develop Organization Manual of the Institute.
h) Bring out the Institutional Publications and encourage and support the Centres to take initiatives for publishing books/journals.

Library

The Library is a constituent unit of the Documentation Division. The Division manages the State-of-the-Art automated library to provide library and information services to its members apart from catering to the information needs of various Centres and Cells of the Institute. The Library Unit provides information bulletins in the form of news clippings, reports, training calendars, manuals, etc. The library has a collection of over 27000 documents in the areas of Public Administration, Laws, Governance and Management, besides of general interest. The library subscribes to 75 periodicals. The library has about 250 external members who are from IAS, PCS and other officers of the State Government. The Library Unit supports the Centres to set up independent libraries within their domain.

Information Service

Newspaper Clipping Service: The Library collects relevant and up-to-date news items, editorial comments and articles on developments in the legislative, political, economic, socio-cultural fields related to the State. At present, the clippings are taken from 13 newspapers in English, Hindi and Punjabi. The clippings are circulated to all the faculty/offices on daily basis and library provides photocopies of those clippings marked by the faculty/officers. The scope of this service is being widened for prompt information dissemination to the Regional and District Centres of the Institute.

Publications

The Documentation Division regularly brings out the Institute's publications which include a monthly newsletter - MGSIPAP Newsletter, books on various topics of governance and other occasional publications. Some of the recent publications are:
1. Handbook on Financial Management.
2. Handbook of Training for Ministerial Staff attached to Courts.
3. Handbook on Quotes from Mahatma.
4. Handbook on RTI Act 2005.
5. Towards Participation.