|
Clause
No. |
Requirements
of RTI Act |
Information furnished by
MGSIPAP |
|
(
I ) |
The
particulars of its organization, functions and duties |
The
Institute is a society registered under the Societies Registration Act,
1860. Its registration no. is 369 dated 28/3/1978, 3684 dated 12/3/1979 and P-369/2509 dated
11/6/1996 of Registrar of Firms and Societies,Punjab,Chandigarh. It has two bodies, namely, the 'General Council' and the 'Executive
Committee'. The Chief Minister
of Punjab is the President of the Institute and the Chief Secretary to
Government of Punjab is the Vice-President. The Chief Secretary is also
the chairman of the Executive Committee of the Institute. The Director
General of the Institute is the Principal Executive Officer of the
Institute and is responsible for the proper administrative affairs of the
Institute. He shall exercise full powers under the directions and guidance
of the Executive Committee. The Director of the Institute assist the
Director General in discharging the obligations of the Institute.
Function
& Duties:-
The main function and duties of the
Institute are to provide
education, training, study and research in Public Administration and
allied subjects such as management, planning, economic growth and
development. The Institute is to undertake and assist in organizing
training and study courses, conference, seminars and promote and
coordinate research and training through its own or other agencies. The
other functions are to analyze specific problems encountered in the
planning and implementation
of projects, polices and programmes of the government and to suggest
suitable remedial measures, to prepare, print and publish papers,
periodicals and books, to establish and maintain the library and
information services. |
|
(ii) |
The
powers and duties of its officers and employees |
The Institute is headed by the Director General of the
Institute
who is an IAS officer in the rank equivalent to Principal Secretary /
Financial Commissioners to the government of Punjab who is the Executive
Officer for administration of the affairs of the Institute and is
exercising the powers under the rules and regulations of the Institute and
the directions and guidance of the Institute's Executive Committee. He is assisted by
Director, an IAS officer, in the rank equivalent to Secretary to
Government of Punjab.
The faculty members perform the academic nature of work. There are
three permanent faculty members; Shri Gagan Deep, Associate Fellow (Urban Affairs),
Dr.R.K.Sharma, Associate Fellow (Development Studies) and Shri Umang
Sharma, Associate Fellow (System Analysis and Data Processing). One faculty
member, namely Shri Jasbir Singh, Associate Fellow (Management
Accountancy) is on deputation from the Department of Finance, Government
of Punjab. Programme Coordinator assists these faculty members with the
help of supporting staff like, Steno, Clerk and Peons. The Librarian is providing support to the faculty relating to
various disciplines. The entire collection of the Library including the
CDs/DVDs database can be accessed through institute's network and also
find out the real-time availability of library materials from the computer
terminals with in the Campus through Online Public Access Catalogue [OPAC]. The Administrative Officers and the Assistant Administrative
Officer who are supported by Senior Assistants and Clerks to perform the
administrative duties of the Institute.
The Accounts Officer is looking after the financial matters like
funds, budget and balance sheet. Senior Assistants and Clerk support
him.
The Sub divisional Engineer who is on deputation from the
Department of Public Works, Punjab is looking after the technical nature
of maintenance and outsourced
services of the Institute. The Consultants/Centre Heads do the research and consultancy in their respective areas.
|
|
(iii) |
The
procedure followed in the decision making process, including channels of
supervision and accountability |
The Executive Committee of the Institute makes the policy level
decisions. The operational decisions are made by the officers in terms of
the delegation of powers approved by the Executive Committee. The channels
of supervision and performance monitoring are made by the concerned head
of branch and the decisions are taken at the level of Branch Heads,
Director and the Director General as provided in the rules and regulations
and Delegation of powers. |
|
(iv) |
The
norms set by it for the discharge of its functions |
The norms to discharge of the functions of the institute are in
accordance with the provision laid down in the Memorandum of Association,
Rules & Regulations, Service Bye Laws, Financial Bye Laws, Delegation
of Powers, Purchase Policy and under the direction and guidance of the
Executive Committee. Institute's: a)Service Bye Laws b)Financial Bye Laws c)Delegation of Powers d) Purchase Policy |
|
(v) |
The
rules, regulations, instructions, manuals and records, held by it or under
its control or used by its employees for discharging its functions |
Memorandum of Association, Rules
and Regulations, Mahatma Gandhi State Institute of Public
Administration Employees' [Conditions of Service] Bye Laws 1982, Financial
Bye Laws, Schedule of Delegation of Powers, Purchase policy, Minutes of
the Executive Committee are the rules, regulations and manual held by it
or under its control. The records of the Institute are maintained by each
branch and such record relates to personal files / service books of
employees, agenda & minutes of the Executive Committee, Cash &
Credit Vouchers, Ledger, Cash Book, Balance sheets, Audit Reports, various
registers maintained by the Store Incharge / Branches, Drawings of the building,
Library books and periodicals and training materials. |
|
(vi) |
A
statement of the categories of documents that are held by it or under its
control |
As stated above in column (v) |
|
(vii) |
The
particulars of any arrangement that exists, for consultation with, or
representations by the members of the public in relation to the
formulation of its policy or implementation thereof. |
The Executive Committee decides the policy and
objectives of the Institute. The Institute undertakes the Research, Study &
Training of
various departments of the State Government and its bodies. There is no
scope for consultation of any member of public in this regard. |
|
(viii) |
A
statement of the boards, councils, committees and other bodies consisting
of two or more persons constituted as its part or for the purpose of its
advice, and as to whether meetings of those boards, councils, committees
and other bodies are open to the public, or the minutes of such meetings
are accessible for public. |
The following are the details to this effect: -
1.
The General Council of the institute [its composition and functions
has been described above under the heading General Council.
2.
The Executive committee of the institute [its composition and
functions has been described above under the heading Executive Committee.
3.
Purchase Committee [Administrative officer, Accounts Officer and
Technical expert are the members].
The meetings of the above bodies are not open to the public.
The minutes of the meetings are accessible for public subject to
the provisions of Section 8 and 9 of the RTI Act 2005. |
|
(ix) |
A
directory of its officers and employees |
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(x) |
The
monthly remuneration received by each of its officers and employees
including the system of compensation as provided in its regulations |
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(xi) |
The
budget allocated to each of its agency, indicating the particulars of all
plans, proposed expenditure and reports or disbursements made. |
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|
(xii) |
The
manner of execution of subsidy programmes, including the amounts allocated
and the details of beneficiaries of such programmes. |
Not
applicable |
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|
(xiii) |
Particular
of concessions permits of authorizations granted by it. |
Not
applicable |
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|
(xiv) |
Details
in respect of the information, available to or held by it, reduced in an
electronic form |
It is available at MGSIPAP's WEBSITE
www.mgsipap.org |
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|
(xv) |
The
particulars of facilities available to citizens for obtaining information,
including the working hours of a library or reading room, if maintained
for public use. |
The library of the institute is not open to public as its members
are officers of the Punjab Government |
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|
(xvi) |
The
names, Designations and other particulars of the Public Information
Officer |
The institute has designated two Public Information Officers –
1.
Sh.Kanwaljit Singh,
Programme Coordinator
[PIO for obtaining information relating to training side]
Tel. No.0172 2793588 to 91 Ext. 133
Fax No. 0172 2793588 to 91 Ext. 400
E.Mail: helpdesk@mgsipap.org
Website WWW.mgsipap.org
2.
Sh.Vinod Kumar Sharma
Administrative Officer [PIO for obtaining information
relating to Administration
of the Institute]
Tel. No.0172 2793588 to 91 Ext. 125
Fax No. 0172 2793588 to 91 Ext. 400
E.Mail: helpdesk@mgsipap.org
Website WWW.mgsipap.org |
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(xvii) |
Such
other information as may be prescribed; and thereafter up date these
publications within such intervals in each as may be prescribed |
Nil
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